Minute of Meeting of the Executive Committee of Tweeddale Sports Council, held on Wednesday 23rd March 2005 in the Gytes Leisure Centre, Peebles
PRESENT
Mr J Noble - Chairman
Mrs S Horsburgh
Councillor N Calvert - Vice-Chairman
Mr C MacDonald
Mr J McBay - Secretary
Mrs K Ritchie
Mr D Armour - Treasurer
Mrs K Murray
Mr E Jardine
Mr L Johnstone
Mr D Graham
Miss H Woods
Mr N Dashwood-Brady
1. APOLOGIES FOR ABSENCE
Apologies for absence were intimated on behalf of Councillor N Garvie, Mrs H Robertson, Mr M Gordon and Mr N Cameron.
2. SUBMIT MINUTE OF PREVIOUS MEETING
The Minute of the previous meeting held on Wednesday 19th January 2005 was submitted and approved.
3. MATTERS ARISING
3.1 SPORTS COUNCIL MEETING VENUE
The Chairman and Committee members expressed concern at the condition of the meeting room at the Gytes Leisure Centre. It was agreed that the Chairman and Mr D Graham are to investigate further other potential meeting venues in the town. Venues to be investigated include the Hydro, Park Hotels, The Drill Hall, The County Hotel and the Chambers Institute in the High Street. Councillor N Calvert requested that the Sports Council write to the Chief Executive of the Borders Leisure Trust to seek a possible solution to improving the standard of the meeting room.
4. ANNUAL AWARDS EVENING
The Chairman updated the Committee on the Annual Awards Evening scheduled to be held on 1st April 2005 at Peebles Hydro Hotel. Arrangements were well advanced for the Ceremony and the Guest of Honour was confirmed as Mr Doug Smith.
5. SPORTS COUNCIL BUSINESS PLAN MEETING
The Treasurer intimated that he was keen to convene a meeting of the Sports Council’s Business Plan Working Group. It was agreed that the group is to meet at Council HQ during the Treasurer’s lunch hour. A date is to be agreed in the near future.
6. SPORTS COUNCIL WEBSITE UPDATE
The Chairman asked Mrs S Horsburgh to update the Committee on the Website proposal meeting with EBS Business services. The proposal was to include all of the services included in the original business plan submitted by EBS. The monthly maintenance fee was agreed as £30, Mrs S Horsburgh is to investigate further, the terms and conditions of the maintenance and termination contracts. The Secretary intimated that he required a copy of the Audited Accounts, a copy of the Constitution, which required to be amended to include a dissolution clause and an original bank statement for the Awards for All application. The Secretary is to record the Amendments Constitution on the Agenda for the forthcoming AGM in May. The motion was proposed by Mr N Dashwood-Brady and seconded by Mrs S Horsburgh.
7. TREASURERS REPORT
The Treasurer reported on the transactions of the Sports Council since the date of the last meeting. The Treasurer recorded and overall balance of £3,030.19 expenditure for the period totalled £3,039.19 including grants to Scottish Borders Council, travel expenses, Caledonian Printers, Borders Leisure Trust, SALSC, Special Olympics and the Disability Sports Group. The Chairman thanked the Treasurer for his informative report.
8. BORDERS SPORTS DEVELOPMENT GROUP
The Chairman reported on the recent meeting of the Borders Sports Development Group, the Chairman reported that the Disability Sports Development Officer post had been confirmed as a permanent full-time post, and the Sports Council’s are to receive an additional £15,000 divided on a per head of population ratio. It was noted that Councillor Calvert is to investigate if the method for deciding how to split the £15,000 had been agreed or was a proposal. It was also agreed that the funding of Regional Groups is to be investigated by the Council. It was agreed that Sports Council’s should not fund Regional Groups.
9. SALSC NATIONAL CONFERENCE & AGM
The Chairman and Secretary circulated copies of their reports from the SALSC National Seminar and AGM held at the Normandy Hotel in Renfrew.
10. APPLICATIONS FOR FINANCIAL ASSISTANCE
10.1 PEEBLES HOCKEY CLUB
There was submitted an application from Peebles Hockey Club who were seeking financial assistance with purchasing new equipment at a cost of £400. After discussion it was agreed to award Peebles Hockey Club a contribution of £200 towards the costs involved.
10.2 WALKERBURN BOWLING CLUB
There was submitted an application from Walkerburn Bowling Club who were seeking assistance with the costs of repairing the clubhouse following the recent flood damage. The Secretary intimated that the Corporate response from the Council was for Local Sports Council’s not to fund flood damage clubs. The Council were currently seeking to establish a fund that clubs can apply to for assistance on an 80/20 funding split.
10.3 EMMA FAIRNIE – PEEBLES GOLF CLUB
There was submitted an application from Miss E Fairnie of Peebles Golf Club who was seeking assistance with her attendance at a series of golf events. After discussion it was agreed that Miss E Fairnie is to be asked to re-apply in July 2005 as she was awarded a grant in July 2004. It was noted that Miss E Fairnie is to detail exact expenditure as per the criteria when applying for a grant.
10.4 ALASTAIR BOOTH – PEEBLES CYCLING CLUB
There was submitted an application from Mr A Booth of Peebles Cycling Club who was seeking assistance with his attendance at a number of National cross-county Mountain Bike events at a cost of £200. After discussion it was agreed to award Mr A Booth a contribution of £200 towards the costs involved, it was noted that Mr Booth is to be invited to re-apply in the new financial year with a more accurate reflection of the costs involved.
10.5 JILL CALDER – SCOTTISH ENDURANCE RIDING CLUB
There was submitted an application from Mrs J Calder who was seeking assistance with her attendance at a series of home nations endurance riding events at a cost of £820. After discussion it was agreed to award Mrs J Calder a contribution of £250 towards the costs involved on condition that she affiliates as an individual member.
10.6 PEEBLES HIGH SCHOOL MOUNTAIN BIKE CLUB
There was submitted an application from Peebles High School Mountain Bike Club who were seeking assistance with the purchase of lights and bike hire for new riders. After discussion it was agreed that Peebles Cycling Club would require to submit the application on behalf of the school group at the next meeting.
10.7 CLAIRE SLANEY – PEEBLES GYMNASTICS CLUB
There was submitted an application from Claire Slaney of Peebles Gymnastics Club who was seeking assistance with her attendance at the National Coaching Conference at a cost of £45. After discussion it was agreed to award Claire Slaney a contribution of £45 towards the costs involved.
10.8 LIZ FLETCHER – PEEBLES GYMNASTICS CLUB
There was submitted an application from Liz Fletcher of Peebles Gymnastics Club who was seeking assistance with her attendance at the National Coaching Conference at a cost of £45. After discussion it was agreed to award Liz Fletcher a contribution of £45 towards the costs involved.
10.9 PEEBLES ROVERS FOOTBALL CLUB
There was submitted an application from Peebles Rovers Football Club who were seeking assistance with establishing a new boys football team at a cost of £401. After discussion it was agreed not to fund the club as the Committee expressed concern at a new junior club being established in the town for 12 boys, Tweeddale Rovers Tots already provide a suitable structure for junior development in the town and it was felt this grant would duplicate resources. The Secretary also intimated that the Sports Development Team felt that this project did not fit into the Community Club structure that the SFA and Sport Peebles are trying to implement.
11. ANY OTHER COMPETENT BUSINESS
11.1 JAMES McLEAN TRUST
The Chairman reported the James McLean Trust dinner is to be held on the 19th November 2005 in Kelso. The Annual Quiz is to be staged at the Gytes Leisure Centre on the 22nd April, a prize of £40 is to be awarded to the winners and a runners up prize of £20 it to be awarded. The entry fee for the quiz is £12. It was agreed that the Chairman, Mr C MacDonald, Mrs S Horsburgh and Mrs K Ritchie are to assist at the quiz.
There being no further competent business, the Chairman closed the meeting at 10pm.
