7th December 2005

Minute of Meeting of the Executive Committee of Tweeddale Sports Council, held on Wednesday 7th December 2005 at 7.30pm in the Chambers Institute, High Street, Peebles

PRESENT
Councillor N Calvert - Vice-Chairman Councillor Graeme Garvie Mr J McBay - Secretary Mr N Dashwood-Brady Mrs K Ritchie Mr C Russell Mr N Cameron Mrs K Murray Mrs S Horsburgh IN ATTENDANCE Miss E Guy - The Hub Club Miss T Brunger - The Hub Club

1. APOLOGIES FOR ABSENCE

Apologies for absence were intimated on behalf of Mr J Noble (Chairman), Mr D Armour (Treasurer), Mr D Graham, Mr C MacDonald, Mr L Johnstone, Mr E Jardine, Mr A Duncan and Mr G Brown.

2. MINUTE OF PREVIOUS MEETING

The Minute of the previous meeting held on Wednesday 26th October 2005 was submitted and approved.

3. MATTERS ARISING

3.1 MT. BIKE DEVELOPMENT PROJECT

The Vice-Chairman welcomed Emma Guy and Tracey Brunger from the Hub Club. Emma outlined a proposal to develop Mt Biking in the Tweed Valley, the project would assist with the establishment of a Mt Bike Leader programme to eliminate the problem of the 90 children who could not take part at the Hub Club, due to a lack of leaders to take the groups at a total cost of £2600. After discussion it was agreed that the proposal was acceptable and that a formal application should be made from the club at the next meeting. It was also highlighted that a formal contract relating to the grant is to be formalised prior to the grant being awarded.

3.2 AWARDS FOR ALL APPLICATION

The Secretary intimated that the Awards for All application for the Sports Council’s website had been successful and a grant of £4625 had been approved.

3.3 JAMES MCLEAN TRUST – CELEBRATION OF SPORT

The Secretary reported that the Celebration of Sport Dinner was held on 19th November 2005 in Kelso. The event was a great success with Peebles Tennis Club winning the Team of the Year award. The Hall of Fame was also launched at the event and was deemed to be a success.

4. TREASURERS REPORT

In the absence of the Treasurer, the Secretary recorded an overall balance of £13,382.57 on the 4th December 2005. Expenditure for the period totalled £1,487.63. Income totalled £2,542.11 including the final payment of the Annual Grant from Scottish Borders Council. The Secretary intimated that the Treasurer would discuss the business plan at the next Sports Council meeting in January. Councillor Garvie intimated that it may be worth considering a project in the Tweeddale area relating to the 2012 Olympics in London.

5. WEBSITE WORKING GROUP

The Secretary intimated that the Awards for All grant for the Website required to be spent within 12 months. It was agreed that the website Working Group would convene early in the New Year. Mr N Dashwood-Brady intimated that a pro-forma would be devised by the Working Group and send out to the clubs to ask for a short resume of their club. All Committee Members were asked for their views on the type of news and information that is to be placed on the site.

6. ANNUAL AWARDS EVENING UPDATE

The Secretary intimated that Mr D Graham and the Chairman had booked Peebles Hotel Hydro for Friday 7th April 2006 for the Annual Awards Evening. The Working Group are scheduled to meet again early in the New Year; the members of the group are Mrs S Horsburgh, Mrs K Ritchie, Mr D Graham, the Chairman and the Secretary. It was noted that the Committee should promote the nominations.

7. BORDERS SPORTS DEVELOPMENT GROUP UPDATE

The Secretary reported on the recent Borders Sports Development Group, at the meeting the four Local Sports Council’s were once again asked to contribute £1000 to the Council’s holiday programmes in 2006. After discussion it was agreed to continue to support these courses as the Council’s Education Department had confirmed that no core funding was available for these programmes. The Secretary also reported that following the recent increase in Sports Council grants, the four Chairman agreed it was time to review the amounts disbursed to organisations and individuals prior to the AGM’s in May.

8. APPLICATIONS FOR FINANCIAL ASSISTANCE 8.1 PEEBLES COUNTY CRICKET CLUB

There was submitted an application from Peebles County Cricket Club who were seeking financial assistance with improvements to their wicket during the winter period at a total cost of £575. After discussion it was agreed to award Peebles County Cricket Club a contribution of £200.

8.2 PEEBLES THISTLE SPORTS CLUB

There was submitted an application from Peebles Thistle Sports Club who were seeking financial assistance with purchasing football equipment at a total cost of £380. After discussion it was agreed to award Peebles Thistle Sports Club a contribution of £300.

9. 2006 MEETING CYCLE

The Secretary submitted a copy of the 2006 Meeting Cycle for the member’s information, all the meetings are to be held at the Chambers Institute, Peebles. It was noted the meeting on the 12th July was to be rescheduled for the 5th July.

10. ANY OTHER COMPETENT BUSINESS

10.1 SPORTS DEVELOPMENT STRATEGY

The Secretary intimated that he would be circulating the Borders new Sports Development Strategy devised by Mr D Folan, the Sport Health and Activity Manager at Scottish Borders Council. The Secretary highlighted that club and individual responses to the Strategy were required by the 11th January 2006.

10.2 WHITESTONE PARK LIGHTS

The Secretary intimated that Mr C MacDonald had asked for support from the Sports Council with regard to the unreliable floodlights at Whitestone Park. After discussion it was agreed to invite Max Arthur, the Sport & Recreation Manager and representatives from the football clubs to the next meeting. Councillor Garvie asked the Secretary to ensure the project was costed out by the football clubs. There being no further competent business, the Chairman declared the meeting closed at 8.50pm.